Presenter Guidelines and Instructions
Presentation Format
- All presenters at the BIO Mid-America VentureForum 2005 are asked to prepare and submit their presentations in Microsoft PowerPoint for PC.
- Presentations will be limited to 13 minutes in length to include time for introduction and change over. BIO highly recommends that you use no more than 15 slides in your PowerPoint presentation.
- Presentations must be submitted on CDs, flash cards, or USB ports.
- Immediately following the presentation will be a 30 minute break-out session. Break-out Session Rooms will be assigned prior to the Forum.
Submit Presentations On-Site
- Immediately upon your arrival at the Hilton Minneapolis bring your presentation to the Speaker Ready Room to check it in to the Forum. Allow time to test the presentation. Your presentation MUST be received in the Speaker Ready Room no later than 4 hours prior to your scheduled presentation. (If your presentation is in the morning be sure to check in your presentation the day before.)
- Bring a back-up copy of your presentation with you to the Conference.
Speaker Ready Room
- The staff in the Speaker Ready Room will be available to assist you in reviewing and testing your presentation.
- Only the presenter will have access to the presentation file once it is checked into the Speaker Ready Room server. At the end of each day presentations for that day will be deleted from the presentation room PCs and the server.
- Speaker Ready Room Hours:
- September 21st 4:00 p.m. - 7:00 p.m.
- September 22nd 7:00 a.m. - 5:00 p.m.
- September 23rd 7:00 a.m. - 3:00 p.m.
Presentation Room
- A dedicated computer operator will be assigned to each session room and will advance all slides by presenters.
- At the podium each presenter will have a 17" preview monitor to view their presentations without turning their heads and a "cue light" to prompt the operator to advance their PowerPoint presentation slides.
- No overhead projectors will be provided.
- Each room will be equipped with an electronic timer in full view of the presenter. The 15-minute time limit will be strictly enforced.
- Presenters will NOT be permitted to hook a laptop to the digital projector in the presentation room.
- Microphones will be provided.
- Please plan to arrive in your presentation room 30 minutes prior to the start of your presentation.
Company Literature Shipping Guidelines
As a presenting company at BIO Mid-America your company has the opportunity to display company literature during the conference. We recommend that you ship approximately 50 Investor or Media kits directly to the Hilton in Minneapolis.
Label
Attn: Holly Sortomme – c/o Chris Cook
Event: BIO Mid-America
Room: Directors Row 3
Hilton Minneapolis
1001 Marquette Ave.
Minneapolis, MN 55403
The boxes cannot arrive any earlier than Monday, Sept. 19.